AtomScopy

Privacy Notice

Privacy Notice

Who we are

AtomScopy is a consultant business providing training and support in the field of elemental analysis. Our website address is: http://atomscopy.com. When this Privacy Notice mentions ‘AtomScopy’, ‘Metallomic’, ‘we’, ‘our’, ‘us’, it refers to AtomScopy – based in Belgium.

Introduction

We are committed to respecting and protecting the privacy rights of employees, customers, suppliers and everyone we do business with. Personal data is managed in a professional, lawful and ethical way, in-line with our code of conduct, and in compliance with applicable laws and regulations.

This Privacy Notice (‘Privacy Notice’) describes how AtomScopy processes the personal data of individuals, such as customers, suppliers and visitors of AtomScopy premises, and websites, and applies to these individuals.

We encourage you to take some time to read the Privacy Notice in full.

Personal data

It is important for you to know that ‘personal data’ (or: ‘data’, ‘personal information’, or ‘your data’), means: any and all information relating to an identified or identifiable natural person (‘data subject’). An identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, location data, an identification number or identifier – or by reference to one or more factors specific to the physical, physiological, mental, genetic, economic, cultural or social identity of that natural person.

Personal Data Processing and Collection

While doing business with you, we may process personal data about you, such as 

  • Contact and general personal details such as name, salutation and email.
  •  Chamber of Commerce, VAT and tax information.
  • Information provided by you during AtomScopy’s customer and/or supplier onboarding process.
  • On premise information collected through access control and camera recordings.
  •  Order history, credit and payment information.
  • Personal identification details such as gender, date of birth, passport details.
  • Information from screening and background checks.
  • Information and results regarding surveys, tests and trainings.
  • Information regarding suspected and actual criminal behavior, criminal records or proceedings regarding criminal or unlawful behavior.
  • Information from tools, systems, apps such as information required to access AtomScopy systems, tools and applications.
  • Interaction data such as enquiries and complaints handling, management of business relationships and communications and logs and monitoring data generated when transmitting information over an AtomScopy network or while using an AtomScopy asset, such as IP addresses, device information, user account data, time and date of your logins and the type of information and files shared.
  • Information obtained from cookies and similar tracking technology used on our websites, from your use of our websites.

We may also process personal data that is considered as special categories of personal data or sensitive personal data. You may, for example, provide us with a photo that may disclose the following information about yourself: your race, national or ethnic origin, location, age, physical health (including disability) or religious beliefs. Furthermore, we may process personal data that is considered sensitive, such as veteran status or information relating to criminal convictions or offences (statement of conduct).

We will only process such personal data where it is necessary for the establishment, exercise or defence of claims or where necessary for the purposes of providing occupational medical advice and support, to protect the vital interests of an individual (such as in an emergency), where necessary for reasons of public health or where you have provided us with your explicit consent.

Please note that personal data required for our business processes may vary, depending on applicable local rules and regulations.

We collect personal data directly from you when you do business with us or visit us.

We may process your personal data for one or more of the following purposes:

  • Assessment and (pre)screening of (potential) business partners.
  • The delivery of customer services, making travel arrangements and obtaining visas, permits and technology export licenses.
  • Management of (delivered) services, products and materials to and from AtomScopy. 
  • The development and improvement of products and/or services. 
  • To protect the health, safety, security and integrity of AtomScopy and its business partners and visitors, (IT) facilities and assets, including occupational safety and health.
  • For organizational analysis and development, management reporting and corporate or financial transactions, such as acquisitions and divestitures.
  • Financial and accounting management, archiving and insurance coverage, legal and business consulting and possible dispute resolution.
  • Sales, account management and marketing.
  • To comply with the law, including the disclosure of personal data to government institutions or supervisory authorities, and to exercise or defend legal claims.
  • To protect the vital interests of business partners and visitors.
  • To comply with the AtomScopy Code of Conduct, including conducting any internal investigations.

When we have collected personal data, this data may be used for a secondary purpose, but only if the secondary purpose is compatible with the original purpose. For example, statistical analysis may constitute as such a compatible secondary purpose.

The legal bases (or justified reasons) for processing your personal data are: 

  • The legitimate interest of business and management purposes.
  • Compliance with our legal obligations.
  • Protecting your vital interest or that of another natural person.
  • Your specific and informed consent.
  • Entering into and managing a contract.

Access To Personal Data

Our employees are authorized to access personal data only to the extent necessary to serve one or more of the purposes set forth above and in so far as they need access to perform their job tasks. To be able to offer you the best possible services and remain competitive in our business, we share certain personal data internally and outside of AtomScopy, including but not limited to:

  • Banks, insurance companies, financial, tax and legal advisors and accountants.
  • Training and development organizations or consultants.
  • IT & Security Service Providers.

Your personal data may also be shared with competent public authorities, governments, regulatory or fiscal agencies where it is necessary to comply with legal or regulatory obligations to which AtomScopy is subject. When we transfer personal data to third parties, we will only do so under confidentiality obligations and when permitted by law. Where necessary by law, we will have an agreement concerning the processing of your personal data in place. AtomScopy does not sell your personal data to anyone.

Data Protection, Retention and Storage

AtomScopy is a global organization, so the data we process may be transferred internationally throughout our organization and to third parties worldwide. 

To protect your rights we only store and transfer your personal data in a country where:

  • An adequate level of protection for personal data is provided; or
  • An instrument covers the requirements for the transfer of personal data

such as:  

  1. EU Standard Contractual Clauses. 
  2. Codes of conduct.
  3. Certification mechanisms.

Our website sometimes links to services run by other companies. Those companies have their own privacy and cookie notices, so remember that the information you give them will follow their rules and not ours.

Articles on this website may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.

Your data will be kept only for the period required to serve the purposes mentioned above (and to comply with legal requirements – if any). After the applicable retention period your personal data will be securely deleted, destroyed or de-identified.

We have taken adequate measures to protect the confidentiality,  availability and integrity of your personal data. The implementation of appropriate technical, physical and organizational measures protects your personal data against the following incidents:

  • Accidental or unlawful destruction.
  • Accidental loss, damage or alteration.
  • Unauthorized disclosure or access.
  • Any other forms of unlawful processing (including, but not limited to improper use).
  • We have procedures in place to deal with a (suspected) personal data breach. You and/or the applicable data protection authorities will be notified of a personal data breach, where we are legally required to do so.

Privacy Rights

In accordance with applicable data protection laws and regulations, you have the following rights in relation to your personal data:

  • The right to access the personal data we have about you.
  • The right to be informed on your privacy rights.
  • The right to have your personal data corrected.
  • The right to have your personal data erased.
  • The right to restrict processing of your personal data by us.
  • The right to object to automated decisions.
  • The right to withdraw consent at any time and without detriment.
  • The right to object to certain data processing operations.
  • The right to request a transfer of your personal data / data protability.

If you wish to exercise any of these rights, please contact us at privacy@atomscopy.com. We will always verify your identity to ensure that it is you exercising your rights. If we fail to verify your identity, your request will be rejected. In some cases, where permitted by law, we may deny your request, in which case we will notify you of the reason for denial. Furthermore, we would like to draw your attention to the fact that the withdrawal of your consent does not affect the lawfulness of the processing of your personal data prior to the withdrawal of your consent.

If you feel we are not handling your request appropriately, you also have the right to lodge a complaint with the relevant data protection authority.

We would like to kindly remind you that you are responsible for providing us with accurate, complete and up-to-date data. In case you provide us with personal data of other individuals, comply with (local) legal and AtomScopy requirements, including, informing the individuals concerned sufficiently about the processing of their data, providing them with this Privacy Notice and obtaining their agreement before sharing their data with us.

When you have a question about the use of your personal data or about this Privacy Notice, we invite you to send an email to privacy@atomscopy.com.